How to Email Files from SharePoint Document Libraries

How to Email Files from SharePoint Document Libraries

Directly Send Attachments Stored in SharePoint

The single best way to share documents with your peers is using the “E-mail a Link” function that is built right in the Ribbon. Occasionally, your recipients do not have access to your SharePoint environment, and you need to resort to the old-fashioned way by emailing these files as attachments.

Below is a two-step process that lets you send documents that are stored in SharePoint directly via Microsoft Outlook. That is right; this will spare you from the need to first download these files to your hard disk!

  1. Navigate to the designated Document Library. Click on Library > Connect to Outlook.
  2. After a series of prompts, the documents will be added to the “SharePoint Lists” in Outlook.
  3. You can now preview and forward these documents as attachments without downloading them.

Also published on Medium.

Kenneth Lo