How to Share Files in Microsoft OneDrive

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How to Share Files in Microsoft OneDrive

Office 365 Cloud Storage

Microsoft OneDrive has always been a great option for sharing within internal teams. However, the external sharing tends to feel a little less intuitive. That has traditionally led to users opting for other file sharing platforms (e.g. Box, Dropbox, Google Drive, WeTransfer) when collaborating with external teams.

However, OneDrive now allows file viewing or editing, both with or without login! Office 365 users can eliminate the duplicative efforts to move files between different platforms. Most importantly, you can predefine the access duration by simply setting expirations. This is particularly helpful when the shared access is meant to be time-boxed for security purposes.

How to Set OneDrive Share Permissions and Expiration

  1. Open your OneDrive landing page in web browser.
  2. Select a file to be shared.
  3. Click on Get a link in the top menu.
  4. Select the type of access. For anonymous access, select options with “no sign-in required”.
  5. Click on Create.

OneDrive Sharing Get a Link

By default, links do not expire. Optionally, you can

  1. Click on Set Expiration.
  2. Select expiration.
  3. Share the URL using your favorite communication channel.

OneDrive Sharing Get a Link Expiration

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Also published on Medium.

Kenneth Lo