SharePoint Tips: Managing Multiple Files with Windows Explorer

SharePoint Tips: Managing Multiple Files with Windows Explorer

Target Audience: End Users

Let’s talk about SharePoint adoption for a minute. What is the number one reason that slows down the deployment of a company-wide SharePoint system? File migration! We have a couple of neat document management tricks to help address this very issue.

As noted in our Uploading Multiple Files with Drag and Drop tip you can upload multiple files even blind-folded, but what about downloading them?

You have probably stumbled upon the Download a Copy from the context menu. Who has time to download files one at time though?!  How about using the Windows Explorer user interface that we are all familiar with?

You need to be using Internet Explorer for this to work.

  1. Go to a document library in your SharePoint site, click Library > Open with Explorer.
  2. An instance of  Window Explorer will open, displaying the files in the document library.
  3. Drag-and-drop until you drop! All the normal commands like Copy, Paste, Rename, and Delete work here.
  4. Optionally, you can map this folder as a network drive. See the Mapping Drives to Document Libraries tip for detailed instructions.

Office 365 Open With Explorer

These SharePoint tips work pretty consistently across the different versions, from Office 365 to SharePoint 2013/2010/2007. Hopefully, this will expedite your company’s SharePoint adoption. If you have any questions, please don’t hesitate to holler back. Cheers!

Kenneth Lo